• Office Assistant

    Job Locations US-MA-Wilmington
    Job ID
    2018-4043
    Business Unit
    Advances Learning Center
    Category
    Administrative Team
  • Overview

    Advances Learning Center is seeking an Office Administrator to work in our new Wilmington, Mass office. The candidate must be willing to commute to our main Watertown office for the next 3 months. The Office Administrator is responsible for managing multiple office tasks in a busy, high volume office. This is a part-time position 20-30 hours per week.

     

    We are Advances Learning — one of the most respected autism services organizations in Massachusetts. This is an exceptional opportunity to join an organization making a difference in the lives of families in need!

     

    Responsibilities

    The Office Administrator will support our scheduling coordinator and our clinical team with general office duties, including;

     

    • Greeting clients as they enter the office/center
    • Entering client and staff schedules into our systems; communicating scheduling changes
    • Answering emails and phone calls from clients and staff
    • Maintaining supply inventories, mail and fax distribution, and photocopying
    • Create, organize and maintain office filing systems
    • Create and maintain a picture library of program materials used during intervention sessions
    • Process I-9 Form to verify the identity and work eligibility of new employees hired
    • Keeping the office tidy and organized, including maintaining office equipment and decorating the area when appropriate

    Qualifications

    • A minimum of 1 year prior administrative experience in an office setting
    • Excellent upbeat telephone skills handling multiple incoming phone lines
    • Excellent customer service skills
    • Exceptional communication skills
    • Strong software proficiency with Microsoft Office Suite (Word, Excel, and Outlook)
    • Ability to quickly learn new software programs as needed
    • Proven ability to multi-task, prioritize and organize effectively
    • Strong attention to detail, accuracy, and follow-through
    • Bilingual, Spanish fluency preferred
    • High School Diploma, required
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      Advances Learning Center is part of LEARN Behavioral, the leading network of providers serving children with autism and other special needs. LEARN Behavioral and its providers are wholly-owned and operated by Learn-It Systems, LLC and its subsidiaries.

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